Simplify your deals with Firmex virtual data rooms.

Trusted for 10 years by 100,000 companies worldwide to secure deals.

Firmex VDR product interface screenshot.
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    Set Permissions

    Take control of the room — grant and revoke access as needed, manage user permissions at the project, folder, document or user level.

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    Document Status

    Easily manage complex projects — Tag documents or folders with a status to track changes and assign tasks.

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    Invite Users

    It's never been easier or safer invite everyone from individuals to entire teams to a deal.

    Watch how

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    Drag & Drop upload

    Simply drag documents or entire folders into the data room to upload.

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    Q&A management

    Control Q&A to keep your deal moving by providing timely responses.

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    View documents

    Keep documents safe by viewing online without downloading.

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Keep exploring or begin by speaking with us today.

We talk to hundreds of future happy customers each month.

World-class security.

Multiple levels of security ensure the safety of your documents.

Our virtual data rooms keep your data locked away in the same super secure data centres as major banks and financial institutions and hold all major North American, European, and international security certifications. This means you can do business without worrying.

  1. Secure data centres with biometric safeguards
  2. Customizable DRM for documents
  3. Customizable access settings for all users
  4. Two-factor password authentication
  5. HIPAA & SOC 2 Compliance
  6. Compliant with EU Data Protection Directive
  7. Compliant with UK Data Protection Act

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Unmatched control & ease.

Firmex Virtual Data Rooms offer an intuitive & powerful way to manage your deal.

We’ve set our minds to creating a product that doesn’t just store documents, but actually makes deals easier, faster, and more profitable.

  1. Easily add and Invite Users
  2. Upload anything with Drag & Drop
  3. Expire access to documents, even after downloading
  4. Restrict saving & printing
  5. Auto-organize new documents with Versioning
  6. Track & audit document and user activity
  7. Check security settings with View As
  8. Apply dynamic watermarks
  9. Upload via Email with Email In

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Pricing that makes sense.

Tired of unexpected charges? We thought so.

The costs associated with your data room should be the last thing that drains money from your deal flow. Firmex offers a pricing model that simply makes sense. We offer:

  1. Unlimited users
  2. Unlimited projects
  3. Unlimited pages
  4. Data at a fixed price
  5. No hidden fees
  • Powertools for your Virtual Data Room

    Powertools & Add-ons help your data room do even more

    Explore Features

  • Use Firmex Virtual Data Rooms for:

    Virtual Data Rooms can be used across organizations.

    Virtual Data Rooms

  • Pro Services adds a virtual data room expert to your team.

    We'll optimize the data room, so you can manage the deal.

    Explore Pro Services

 

"We chose Firmex for the quality of their product, security, & customer service as well as the flexibility of the firm."

— Pierre Schuurmans, COO, Birch Hill Equity Partners
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Trusted for 10 years by 100,000 companies worldwide to secure deals.

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Frequently Asked Questions

What is a virtual data room?

A data room is a physical or virtual space where one party can control disclosure of confidential information to other interested parties. Data rooms are frequently used during mergers and acquisitions (M&A) where a seller and their advisors need to reveal information about their company or asset to several interested buyers simultaneously. A virtual data room is a secure online space for sharing confidential documents between companies. Its interface is specially tailored to accommodate business workflows, large-scale collaboration, and complex security scenarios with numerous parties.

How can I tailor a virtual data room to my particular business?

Virtual data rooms allow for highly adaptive interfaces and integration into a company’s IT systems. Through customizable interfaces, a company can develop highly sophisticated, customized solutions that integrate the data room technology into existing structures thus streamlining business practices. Virtual data rooms also allow for custom branding and can be purchased on a subscription basis.

How secure are virtual data rooms?

They offer the same industry-level security as major banks and financial institutions. Your information is kept in super-secure data centers with fire and disaster safeguards; keycard and biometric access; and equally secure mirror sites. Firmex virtual data room also has several internationally recognized security certifications, including HIPAA, SOC2, SAS70 Type II, and CSAE3416. Additionally, the product offers numerous security features, including two-factor password authentication, 256-bit AES/TSL encryption, fully customizable access settings, document expire, and more.

Where does the data stored in a Firmex Virtual Data Room reside?

The stored information sits on servers located in the same secure data centers used by major financial institutions and banks. Firmex virtual data room, uses state of the art, industry-level facilities. There are no safer means in the world of storing your data.

Why use a Virtual Data Room during M&A?

Firmex Virtual Data Rooms make the M&A process easier, more efficient and safer. They allow full control over confidential information. The sellers are also able to manage all communication with their bidders through the data room which is recorded by a full audit trail.

What is due diligence?

Due diligence is the process of ensuring each party involved is exposed to all relevant facts before making a final decision. Companies legally and voluntarily disclose information to help potential buyers form a clear picture of their current operations and future prospects. Interested parties are then able to make informed and intelligent business decisions. The aim of due diligence is transparency while protecting business interests. Documents concerning a business are provided to each bidder. Sensitive information may be withheld until it’s clear the bidders are serious about making a deal.

Does a virtual data room help with M&A?

Yes. Using a virtual data room is the easiest and safest way of ensuring that deal flow moves quickly without any potentially critical information breaches. Pre-due diligence is facilitated by the sellers’ ability to upload and organize documents to their data room to prepare for and maximize profit on a sale. During due diligence, the buyer can access all necessary documents and both parties can set the level of members’ permissions on documents. There are also features that streamline processes like Q&A and document versioning.

Is there really a difference between data room providers?

Yes. There are many products on the market that often get labeled as 'data rooms' but are more like simple file sharing. When it comes to M&A, they are ill-equipped to offer the level of security and flexibility needed in the due diligence process. Why not just use a basic data room for M&A?<br /> While basic data rooms are great for sharing photos or files, during M&A sellers typically want more control and visibility over buyer behavior in the virtual data room. It might seem that a simple secure environment is all that is needed during your deal. However, beyond document storage you need to consider how easy it is to: upload and download documents; set security for different users; change access quickly if the mood changes during negotiations; shut down access instantly if the deal is called off; and restrict access to some parties and not all, e.g. if a close competitor is in your data room.

Why not just use the first data room you find for M&A?

While all data rooms are good for sharing everyday files like photos, M&A typically warrants more advanced features, control, and security. It might seem that a simple secure environment is all that is needed during your deal. However, beyond document storage you need to consider how easy it is to: upload and download documents; set security for different users; change access quickly if the mood changes during negotiations; shut down access instantly if the deal is called off; and restrict access to some parties and not all, e.g. if a close competitor is in your data room.

Why not use a standard file sharing for M&A?

Simple and streamlined systems are intended for simple use. Not exactly what you think of when entering Due Diligence. When used for anything more than basic functionality standard file sharing systems can waste time and cause potential security risks.

How much information does a data room hold?

Firmex’s data rooms can hold as much information as your company needs. We will work with your company to determine your needs and adjust storage, all at a reasonable price.

What happens during Q&A?

It’s all about keeping a deal running smoothly during M&A. Q&A revolves around due diligence, it’s where buyers ask the seller questions about the deal. The answers they receive from the buyer helps each seller decide how much that company or asset is worth. Typically the seller wants to keep these answers secure and streamline. This can help add momentum to the deal and avoid the wrong party getting the wrong answer, something that could derail the deal.

Does Firmex automate Q&A?

Yes. Firmex VDR has a highly sophisticated Q&A feature for automating the whole process that’s intuitive, efficient and secure. Some people try to manage Q&A by emailing spreadsheets back and forth between buyers and sellers. A buyer will write a list of questions and send them to a contact on the selling side. The sell-side must distribute and edit the answers amongst their team before sending the document back to the buy-side. With edits, revisions, multiple contacts and emails the single Q&A document can quickly become many versions of documents scattered through everyone's email. When you add multiple buyers into the scenario the process becomes that much more tedious and time-consuming. Q&A for Firmex VDR solves that.

How quickly can a Firmex Data Room be up and running?

With a Firmex VDR, you will be up and be running in minutes. Our expert customer service team will be available immediately to help with setup and answer any questions.

Do I need some training to use FIrmex VDR?

Firmex virtual data rooms are designed to be intuitive and ready to use immediately. However, our customer service team can help you set up your data room and get it ready for your specific project. They also offer training, customized instruction manuals, and direct you to our extensive bank of online tutorials, videos, and how-to guides. If anything else arises, they’re here for you - available 24/7/365 to answer any questions.

Who can I invite to my virtual data room?

You can invite anyone, internally or externally, by adding their email address. Our “groups” feature allows you to organize access settings for groups of individuals and re-apply those settings to any other projects they are part of.

How do I get started?

Contact our team for a demo, free trial, or pricing information.