Find out what the world’s most widely used data room can do for you.

Keep your documents safe.

Our virtual data room keeps your data locked away in the same super secure data centers as major banks and financial institutions.

Document Control & DRM

  • CUSTOMIZABLE DOCUMENT PERMISSIONS

    Control who can see each document, how they can access it, and for how long.

  • DISABLE SAVE, PRINT, COPY & SHARE

    Advanced digital rights management (DRM) allows you to protect documents and avoid offline leaks by preventing users from saving, printing, or copying documents.

  • DASHBOARDS & REPORTING

    Gain insight by monitoring when each user logs on to the data room, which files they access, and how much time they spend with documents.

  • INTUITIVE USER MANAGEMENT

    Quickly and easily add users, set their access levels, and make sure they can see only the documents you want them to see.

  • DYNAMIC WATERMARKS

    Apply customizable electronic watermarks to all documents, including every sheet in an Excel workbook, so nothing can get misused or misplaced.

  • LOCK DOWN DOCUMENTS

    Only allow users to view documents from a specific IP address and computer.

  • REVOKE DOCUMENTS REMOTELY

    Want something back? Remotely revoke document access in an instant.

  • DOCUMENT EXPIRE

    Set time limits on how long a confidential document is viewable, no matter where it goes.

  • MULTI-FACTOR PASSWORD AUTHENTICATION

    Reduce the risk of password theft by requiring users and administrators to login with two factors, such as a password plus a unique smartphone code.

Security Compliance

  • GDPR

    Firmex VDR offers customers a choice of three locations to store documents and Personal Data: EU (Germany), Canada, and the USA. The European Commission has currently determined that Canada is a safe place to store personal data under article 45 of Regulation (EU) 2016/679. No Personal Data is transferred to the USA unless chosen as the document storage location.

    Review GDPR Statement

  • SOC 2

    Compliant with Service Organization Controls (SOC) standards for the secure handling of information within a service organization. Specifically, Firmex adheres to SOC 2 trust principles of security and availability, which require that the system is protected against unauthorized access, use, or modification, and is available for operation and use as committed or agreed.

  • HIPAA

    Compliant with the Health Insurance Portability & Accountability Act of 1966, requiring multiple technical, physical, and administrative safeguards. Verified at the highest levels of HIPAA’s privacy, security, & breach notification assessments.

    Review Certificate

Protection & Encryption

  • DISASTER MANAGEMENT

    Multiple data centres and disaster scenario plans ensure that data remains unaffected in an emergency situation.

  • LEADING ENCRYPTION TECHNOLOGY

    All documents are encrypted at rest with AES-256. During transit, files use a secure connection and support negotiation up to TLS 1.2 using a prioritized list of ciphers. The Firmex VDR maintains an A+ score on ssllabs.com. All parts of our process are equipped with industry-strength antivirus software.

  • FIREWALLS & INTRUSION PROTECTION

    Your data is protected by a redundant layer of firewalls and intrusion protection systems. These systems are monitored by a security team 24/7 to respond to any detected incoming threat.

  • PHYSICAL DATA PROTECTION

    We use the same data centres as major financial institutions, which are equipped with physical security measures like key card access, fire control, multiple backups, and 24/7 CCTV monitoring.

  • VULNERABILITY MANAGEMENT

    Automated scans detect and alert if newly discovered vulnerabilities are detected so they can be remediated. Annual penetration testing is performed by an independent 3rd party as an audit to our internal secure development practices.

  • ONGOING RISK ASSESSMENT

    We stay aware of new threats and adapt our security measures before they can affect your data.

  • Document Control & DRM

    CUSTOMIZABLE DOCUMENT PERMISSIONS

    DISABLE SAVE, PRINT, COPY & SHARE

    DASHBOARDS & REPORTING

    INTUITIVE USER MANAGEMENT

    DYNAMIC WATERMARKS

    LOCK DOWN DOCUMENTS

    REVOKE DOCUMENTS REMOTELY

    DOCUMENT EXPIRE

    MULTI-FACTOR PASSWORD AUTHENTICATION

  • Security Compliance

    GDPR

    SOC 2

    HIPAA

  • Protection & Encryption

    DISASTER MANAGEMENT

    LEADING ENCRYPTION TECHNOLOGY

    FIREWALLS & INTRUSION PROTECTION

    PHYSICAL DATA PROTECTION

    VULNERABILITY MANAGEMENT

    ONGOING RISK ASSESSMENT