Find out what the world’s most widely used data room can do for you.
The Most Used Virtual Data Room
Our clients open more than 20,000 data rooms per year, making Firmex the most trusted virtual data room. A Firmex subscription offers value, versatility, security and control for all of your confidential sharing needs.
20,000
new data room projects per year.
4,200+
customers in 110 countries have trusted Firmex.
24/7/365
expert support.
Work Smarter Inside Your Virtual Data Room
Advanced User Management
Easily add and manage users and their permissions individually or in groups.
Easy Document Uploading
Drag-and-drop files and folders up to 50 GB from your office or on the go via our mobile app.
Seamless Auto-Indexing
Keep all of your documents organized. All files are searchable with optical character recognition.
Digital Rights Management
Apply watermarks, restrict viewing, saving, and printing, lock documents, and more.
Be Up and Running in Minutes
Our expert in-house support team helps setup your virtual data room to get you started quickly.
Completed on Firmex
Valesco Acquires BloApCo from GenCapCozen O’Connor Advised Albaron Partners in $87M USD Private Equity Exit DealKadiska Acquired by NetskopeThélios Acquires Luxury Eyewear Brand Barton PerreiraComprehensive Prosthetics & Orthotics departs VenturEast and InvAsentSmartCover Systems Acquires Data Flow SystemsFull-service Actuarial Consulting Firm Lewis & Ellis partners with Private Equity Firm NovacapFittingbox Acquires Luna's Virtual Try-On Business, DittoBanyan Software Acquires Saas-based Customer Experience Management, GoalLine SolutionsPediaStaff Acquired by the AHSG Family of Health Care Staffing CompaniesOntario’s AarKel Tool & Die Acquires Injection TechnologiesWarehouse Services Inc. to Acquire Sky Transportation ServicesEnvisage International Acquired by NSM Insurance GroupB&A Corporate Advisor Rovensa Acquires Family-owned Biostimulants Developer Agro-KGlobal Crossing Airlines Closes on $35M USD Financing with Axar Capital Management LLCEndava Continues Asia Pacific Expansion, Announcing the Acquisition of DEKCloudMD Sells Non-core US Assets to Constellation Software DivisionHudbay Acquires Rockcliff to Consolidate the Snow Lake CampPfingsten-backed Environmental Lights Buys City Theatrical360Training Acquires ACLS Medical Training & Safety ProvisionsClifford Chance Advises on Long-term Financing for Bogotá-Girardot Toll Road in ColombiaGracemed Announces the Acquisition of Canadian Dermatology CentreMSP Corp Acquired by Alfar Capital and Walter Capital Partners for over $100M and Merged with Groupe AccessNorthStar Gaming Closes Acquisition of Slapshot MediaWSP Acquires LGTTransport Couture Acquired by DM Breton Inc.Acceo Acquires Toronto-Based Sweda Canada Inc.SeaFort Capital Closes Oversubscribed Fund II at $189 MillionATC Broadband, LLC acquired by LiveOak FibreGoodfood Completes $12.675M Investment Led by Investissement QuébecBorgWarner acquires Drivetek for $35M CHFG.W. Lisk Acquires Tico ElectronicsOpsens Inc. Announces $10M Bought Deal OfferingSpin Master to Acquire Canadian Puzzle Company, 4D Brands International Inc.Blue Point-Backed Stax Expands with Acquisition of London-Based Consulting Firm AMR International
Power Tools for Power Users
Redaction
Reduce Risk for the Diligence Process Redact personally identifiable and sensitive information—all without leaving your virtual data room.
Q&A
Question and Answer Made Easy Use our virtual data rooms to manage, route, and quickly answer large volumes of diligence questions.
View As
Instantly Verify What Users See View the content of your data room from the perspective of any user with the click of a button.
Email In
Upload Files Anytime from Anywhere Whether working remotely or on the go, use Email In to securely upload documents from your phone to the virtual data room.
Single Sign On
Secure User Entry and Access Easily control and restrict access to your virtual data room with single sign on (SSO) and your identify provider.
Want to Learn More About Our Features? Contact Sales
Stay Ready With a Subscription
Discover the hassle-free benefits of our predictable, subscription-based pricing. No need to subscribe? We also offer our data rooms through convenient, per-project pricing. You decide.
Unlimited virtual data rooms for all of your secure sharing needs
“An incredibly user-friendly site, without a doubt one of the best platforms around for secure, virtual documentation sharing, and the facilitation of M&A related efforts.”
Vincent Sisillo, Associate Developer, Savion
“Firmex is easy to use and has a great user interface. The customer service support is extremely commendable. The service is quick, professional and above all friendly.”
“It is my go to data room provider. I like that it is user friendly and cost-effective relative to alternatives. Also excellent customer service.”
Michael S., Vice President, Investment Banking, 5001-10,000 Employees
“Firmex is an essential service used for mid-market M&A. The overall experience has been great, with exceptional customer service and ease of use.”
Huzaifa K., Corporate Finance Associate, Financial Services, 10,001+ Employees
“For the price, this product is a fantastic value. Easy to use and has most of the features we need without all of the unnecessary functions that some other providers have added to their platforms.”
Michael S., Analyst, Investment Banking, 51-200 Employees
Frequently Asked Questions
Have questions about the Firmex data room service, pricing or support? Here are answers to the most common questions
What is a virtual data room?
A virtual data room [VDR] is a secure online space for safely sharing confidential documents beyond the corporate firewall. Its product interface and premium, professional level of support are specially tailored to accommodate complex business processes and workflows including M&A due diligence, litigation and compliance where the disclosure of sensitive information, large-scale collaboration and complex security scenarios involving numerous parties are required.
How secure are virtual data rooms?
Data rooms offer the same industry-level security as major banks and financial institutions. Your information is kept in super-secure ISO/IEC 27001:2013 certified data centers with fire and disaster safeguards; keycard access; and equally secure mirror sites. The Firmex VDR also has several internationally recognized security certifications, including HIPAA and SOC 2. Additionally, the product offers numerous security and document protection features, including single sign on (SSO), two-factor password authentication, fully customizable access settings, document expire, and more. All documents are encrypted at rest with AES-256. During transit, files use a secure connection and support negotiation up to TLS 1.2 using a prioritized list of ciphers. The Firmex VDR proudly maintains an A+ score on ssllabs.com.
Where does Firmex VDR store my documents?
With Firmex, you have complete control over where your documents and Personal Data are stored. With storage locations in Canada, the United States, and the European Union (Germany), you have the option to choose where your data room documents reside. When you launch your Firmex VDR service, you can easily select your preferred document storage location. All files within your Firmex Virtual Data Room will only be stored in your selected location. No Personal Data is transferred to the USA unless chosen as the document storage location.
Can I tailor a virtual data room to my particular business needs?
A data room should allow for highly adaptive interfaces and integration into a company’s IT systems and business workflows. They should also allow for custom branding to make the site your own. Unlike solutions that force you to adapt to their way of doing things, Firmex can be tailored to fit your specific needs with help from our product and industry experts.
Why use a Virtual Data Room during M&A?
A Firmex makes complex processes like M&A due diligence much easier, safer and more efficient. The VDR allows full control over confidential information so you can focus on the process rather than worrying about the security of your sensitive documents or intellectual property. All communication with users and all data room activity is recorded in a full audit trail.
How does a data room streamline M&A deals?
Using a data room is the easiest and safest way of ensuring that deal flow moves quickly without any potentially critical information breaches. The VDR provides the ability to share sensitive documents in an organized and secure manner, while maintaining control of the entire deal process. There are also “power tools” that streamline processes like Q&A and document versioning to simplify due diligence and keep your project moving.
What should I consider when choosing a data room?
When choosing a data room provider, consider how easy it is to: upload and download documents; set security for different users; change access quickly if the mood changes during negotiations; shut down access instantly if needed; and restrict access to some parties. Support is also important: does the VDR provider offer true 24/7/365 support (including weekends and holidays); do they outsource support; what are their SLAs; and most importantly, do they have industry expertise to understand your business?
Why not use a standard file sharing tool?
Basic file sharing tools are intended for simple use. These low-cost solutions sometimes get labeled as ‘data rooms’ but they have limited functionality to support your project. They’re good for sharing everyday files like photos, but complex processes like due diligence, compliance and litigation typically warrant more advanced features, control, and security. There’s a lot at stake when you’re sharing confidential or privileged information and intellectual property. Choosing the wrong tool for the job can cause frustration for your users and delays that you don’t want when you’re in the midst of a project. When used for anything more than basic functionality, standard file sharing systems can also cause potential security risks.
What kind of support can I expect from Firmex?
Firmex support is available 24/7/365, including weekends and holidays. You’ll get real-time response to product experts with no waiting around for answers. We’ll also support and train anyone involved in your Firmex VDR project. This is a level of professional expertise and responsiveness you simply won’t get with a basic file sharing or low-cost VDR solution.
How much information does a data room hold?
Firmex hold as much information as your company needs. We will work with your company to determine your needs and adjust storage, all at a reasonable price.
Does Firmex automate Q&A?
Yes. Firmex VDR has a sophisticated Q&A feature for automating the whole process that’s intuitive, efficient and secure. During due diligence, the ability to manage the Q&A process for multiple buyers within the VDR without having to rely on spreadsheets or email makes Q&A much faster and less tedious for everyone involved.
How quickly can a Firmex Data Room be up and running?
With a Firmex VDR, you will be up and be running in minutes. Our expert customer service team will be available immediately to help with setup and answer any questions.
Do I need some training to use Firmex VDR?
Firmex data rooms are designed to be intuitive and ready to use immediately. However, our customer service team is standing by 24/7/365 to help you set up your data room and get it ready for your specific project. They also offer training, customized instruction manuals. You can also access our Knowledge Base for online tutorials, videos, and how-to guides.
Who can I invite to my virtual data room?
You can invite anyone, internally or externally, to the data room by adding their email address. Our “groups” feature allows you to organize access settings for groups of individuals and re-apply those settings to any other projects they are part of to save you set-up time.
When does a VDR subscription make more sense than per-use transactions?
If you open more than two data rooms a year, a Firmex unlimited-use subscription will save you 25% or more over “pay-as-you-go” per project data room transactions. Start, stop & extend projects at will with no transaction timelines to worry about. Subscription clients get 2-3X more use out of their Firmex VDR than per project clients.
What variables impact the price of a Firmex data room subscription?
Subscription pricing depends on two simple variables:
1. The number of internal users who need access to Firmex
2. The amount of data storage you need.
Our team will work with you determine your storage needs, so you’ll know upfront how much you’ll be paying for the service with no unexpected surprises down the road. Firmex does not charge based on bandwidth, only storage.
How long do data rooms typically stay open and how much storage is needed?
The majority of our clients open data rooms for 6 months and require at least 1 GB of storage.
If I take information down from the VDR, will my storage increase?
Yes. Removing information from your VDR project will free up more available data storage for you to use.
Can I bill my clients for the data room usage?
Yes, some of our clients pass along the cost to their clients; others opt to provide data room services to their clients as a value added feature at no extra charge. It’s entirely up to you.
How do I get started?
Contact our team for a live one-on-one demo, free trial, and pricing information.