Firmex puts the core features you need at your fingertips. Our experience helping clients run over 80,000 projects has enabled us to focus on what really matters.
Save Time with Drag-and-Drop
Effortlessly bulk upload documents and folders to get your project live fast. Auto-indexing keeps everything organized and easy to find.
Manage Users and Groups
Quickly add users, set group-level permissions, and use ‘View As’ to verify exactly what users will see before they enter your data room.
Dashboards and Reporting
Uncover user and document activity including when users log on, which documents they access, and how they use the information.
Control Documents with DRM
Apply watermarks, restrict viewing, saving and printing, lock documents to a specific computer, or remotely expire access to documents.
Features that Matter
If you’ve spent any time in a virtual data room, you know that these are core features you and users care about, the things that make sharing sensitive documents painless and stress-free.
Get your data room live in minutes
From one-on-one training to due diligence checklists, our Client Services team will help you prepare your project and get everything set up correctly the first time to minimize errors and reduce disruptions to your users.
Unmatched Upload Speed
Spend less time waiting for files to upload. Bulk upload, download and share documents of any file type (i.e. PDF, LIDAR, .ldb, .cdr, .mov, .mp4, .cgm, autocad) while automatically maintaining nested folder structure, numbering schema and hierarchy.
Make life easy for your users
A data room that is hard to navigate can cause frustration for users. Avoid document gridlock with Firmex’s clean and uncluttered interface that makes finding and reviewing documents fast and easy.
Be more productive
Keep track of document versions to make collaboration and review easier and faster for all. No more hunting around for a specific version of a file or wondering if you have the latest draft.
Spend less time setting up projects
Setting up a new project shouldn’t be like reinventing the wheel. Copy Project makes setup a snap by allowing you to use existing projects as a template. Instantly clone projects, maintaining everything from documents to user groups and security permissions.
NEVER STRESS ABOUT THE SAFETY OF YOUR DOCUMENTS
Protected by multiple levels of security, control and compliance, your documents will be safe in the data room and whenever users download or view them. The Firmex Virtual Data Room is compliant with all major North American, European, and international security certifications.
The Bells and Whistles
These are the little extras that Firmex has worked with customers to develop. We call them ‘power tools’ and they help pro-users make the most of their virtual data room.
Q&A THE EASY WAY
Easily manage, route and answer questions related to your project using the Firmex Q&A module. No more waiting for responses, emailing spreadsheets back and forth, or trying to keep track of multiple edits, versions, contacts, and emails.
VIEW DOCS ON YOUR MOBILE DEVICE
The Firmex VDR app for iPhone and iPad allows users to conveniently and safely review documents using any iOS device, and to save documents to a secure vault for offline access.
UPLOAD ON THE GO WITH EMAIL-IN
You or your users can quickly and easily upload documents to a folder in your virtual data room via email anywhere, anytime without having to log in or remember passwords. Also use email-in to automate some workflows like archiving electronically-signed documents in your data room.
Why choose Firmex?
Think all data rooms are created equal? Think again. Here’s how we’re different from the other guys.
Generic File Sharing Tools
Restricted by security-conscious companies; trusted by millions of teens to share pirated movies.
Low initial cost until you factor in user frustration, delays, and the risk of leaks and breaches.
Basic email or online support with scripted answers and little or no industry expertise.
A generic tool for generic use — not purpose-built to support high-stakes processes
Basic interface for basic consumer uses — great for sharing vacation videos, not confidential documents.
Minimal or no customization. You have to adapt to the tool, not the other way around.
Trusted by professionals worldwide to run projects with billions of dollars in transactional value at stake.
Transparent pricing based on users and storage — with an unlimited-use subscription option.
One level of premium support for all. You and everyone you invite to your data room will get real-time access to real human beings with deep industry expertise.
All the features you need to run mission-critical processes, including time-saving tools for professionals.
A sleek modern interface with power tools at your fingertips when you need them.
We’ll take what we’ve learned from 80,000+ client projects to design a VDR just for you.
Legacy Data Room Providers
Trusted on the basis of name and reputation, but come up short on innovation and value.
Antiquated “per page” pricing adds cost uncertainty. Designed for large clients with deep pockets.
Extra help — if you’re willing to pay for it. Outsourced, multi-tiered support can put a lot of call transfers between you and the answers you need.
Legacy baggage including loads of features you’ll likely never find or use.
Cluttered legacy interfaces create confusion for users.
A virtual data room is a secure online space for safely sharing confidential documents beyond the corporate firewall. Its product interface and premium, professional level of support are specially tailored to accommodate complex business processes and workflows including M&A due diligence, litigation and compliance where the disclosure of sensitive information, large-scale collaboration and complex security scenarios involving numerous parties are required.
Data rooms offer the same industry-level security as major banks and financial institutions. Your information is kept in super-secure ISO/IEC 27001:2013 certified data centers with fire and disaster safeguards; keycard access; and equally secure mirror sites. The Firmex VDR also has several internationally recognized security certifications, including HIPAA and SOC 2. Additionally, the product offers numerous security and document protection features, including two-factor password authentication, fully customizable access settings, document expire, and more. All documents are encrypted at rest with AES-256. During transit, files use a secure connection and support negotiation up to TLS 1.2 using a prioritized list of ciphers. The Firmex VDR proudly maintains an A+ score on ssllabs.com.
With Firmex Virtual Data Room (VDR), you have complete control over where your documents and Personal Data are stored. With storage locations in Canada, the United States, and the European Union (Germany), you have the option to choose where your data room documents reside. When you launch your Firmex VDR service, you can easily select your preferred document storage location. All files within your Firmex Virtual Data Room will only be stored in your selected location. No Personal Data is transferred to the USA unless chosen as the document storage location.
A data room should allow for highly adaptive interfaces and integration into a company’s IT systems and business workflows. Data rooms should also allow for custom branding to make the site your own. Unlike solutions that force you to adapt to their way of doing things, Firmex can be tailored to fit your specific needs with help from our product and industry experts.
A Firmex Virtual Data Room makes complex processes like M&A due diligence much easier, safer and more efficient. The VDR allows full control over confidential information so you can focus on the process rather than worrying about the security of your sensitive documents or intellectual property. All communication with users and all data room activity is recorded in a full audit trail.
Using a data room is the easiest and safest way of ensuring that deal flow moves quickly without any potentially critical information breaches. The VDR provides the ability to share sensitive documents in an organized and secure manner, while maintaining control of the entire deal process. There are also “power tools” that streamline processes like Q&A and document versioning to simplify due diligence and keep your project moving.
When choosing a data room, consider how easy it is to: upload and download documents; set security for different users; change access quickly if the mood changes during negotiations; shut down access instantly if needed; and restrict access to some parties. Support is also important: does the VDR provider offer true 24/7/365 support (including weekends and holidays); do they outsource support; what are their SLAs; and most importantly, do they have industry expertise to understand your business?
Basic file sharing tools are intended for simple use. These low-cost solutions sometimes get labeled as ‘data rooms’ but they have limited functionality to support your project. They’re good for sharing everyday files like photos, but complex processes like due diligence, compliance and litigation typically warrant more advanced features, control, and security. There’s a lot at stake when you’re sharing confidential or privileged information and intellectual property. Choosing the wrong tool for the job can cause frustration for your users and delays that you don’t want when you’re in the midst of a project. When used for anything more than basic functionality, standard file sharing systems can also cause potential security risks.
Firmex support is available 24/7/365, including weekends and holidays. You’ll get real-time response to product experts with no waiting around for answers. We’ll also support and train anyone involved in your Firmex VDR project. This is a level of professional expertise and responsiveness you simply won’t get with a basic file sharing or low-cost VDR solution.
Yes. Firmex VDR has a sophisticated Q&A feature for automating the whole process that’s intuitive, efficient and secure. During due diligence, the ability to manage the Q&A process for multiple buyers within the VDR without having to rely on spreadsheets or email makes Q&A much faster and less tedious for everyone involved.
Firmex data rooms are designed to be intuitive and ready to use immediately. However, our customer service team is standing by 24/7/365 to help you set up your data room and get it ready for your specific project. They also offer training, customized instruction manuals. You can also access our Knowledge Base for online tutorials, videos, and how-to guides.
You can invite anyone, internally or externally, to the data room by adding their email address. Our “groups” feature allows you to organize access settings for groups of individuals and re-apply those settings to any other projects they are part of to save you set-up time.
If you open more than two data rooms a year, a Firmex unlimited-use subscription will save you 25% or more over “pay-as-you-go” per project data room transactions. Start, stop & extend projects at will with no transaction timelines to worry about. Subscription clients get 2-3X more use out of their Firmex VDR than per project clients.
Subscription pricing depends on two simple variables: 1. The number of internal users who need access to Firmex 2. The amount of data storage you need.
Our team will work with you determine your storage needs, so you’ll know upfront how much you’ll be paying for the service with no unexpected surprises down the road. Firmex does not charge based on bandwidth, only storage.