Personalizing a User’s Due Diligence Review Experience Using Document Flags

Oct 7, 2010 - by Ronen Segall

A due diligence checklist may contain thousands of documents, with new documents being uploaded daily. So how do your customers keep track of their due diligence activities?

Similar to an Inbox in email, Firmex marks each user’s documents as new, read or unread. Every document that is uploaded to a checklist receives a document flag.

- An exclamation point next to the document indicates that the document is new to the user .

- An unopened envelope next to the document indicates that the document hasn't been read by the user . 

- An opened envelope indicates that the user has read the document.

A sample folder may look like the one below.

Using these document flags Firmex personalizes the due diligence review process for each user. One user may choose to review all the diligence at once, while another user may choose to review some documents today and continue where they left off the following day.  In addition, the project lobby window contains instant reports showing the user all the new, unread and read documents in the checklist. The links to the reports are highlighted in red below.

Regardless of your approach to reviewing information associated with due diligence checklists, the document flags provide a quick visual indication to assist in managing the plethora of content you may be presented with.