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Time Tracking and Billing Software Solutions for Lawyers

May 18, 2010 - by Nicole Black

For most attorneys, billing and time tracking is a necessary evil. Tracking billable time can be an arduous task, but it’s important to stay on top of it; often practicing attorneys become so frantically busy that they are unable to recall what happened during the day.  This scenario can be extraordinarily frustrating since lost time is lost money.

Billing and time tracking software can help to alleviate some of the problems encountered when attempting to track billable hours.

A good place to start when researching options is the ABA Legal Technology Resource Center, which provides a thorough summary of the different types of time tracking and billing software products that are available .  Also useful is an ABA chart that compares a number of available products.

Attorneys, Manage your Time Wisely A few noteworthy products worth considering include Chrometa and the Saas based programs, Time59,  and Bill4Time. Bill4Time is the only time tracking product included in the ABA’s chart. All three companies offer a 30-day free trial.

Time59 is a web-based time and expense tracking software product that also offers LEDES invoicing and Quickbooks-friendly exporting.  Sam Glover offers a useful review of Time59 in this post at Lawyerist. Time59 costs $49.95 per year and can be accessed via mobile phone.

Chrometa is a time tracking application that you install on your PC, which tracks the work that you perform on your computer. Chrometa works in the background and keeps a log of all computer activity, which can then be reviewed and changed. Chrometa captures tasks that you might ordinarily forget about and provides prompts to input activities that occur when stepping away from the computer.

Chrometa sponsored my most recent lawtechTalk screencast. In preparation for that screencast, I had a chance to explore Chrometa last week. The interface is simple and intuitive and the software did a great job of tracking and itemizing all computer-based activity. Chrometa can be purchased by paying a one-time licensing fee of $99.

Finally, Bill4Time offers web-based billing software that can also be accessed using a mobile phone. Bill4Time tracks your time, provides invoicing and integrates with Quickbooks. Bill4Time is included in the ABA comparative chart referenced above and a 2008 review of the product from Technolawyer can be found here. Depending on your needs, Bill4Time costs between $19.99 and $39.99 per user, per month.

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Responses to "Time Tracking and Billing Software Solutions for Lawyers"

Dave says:
May 18th, 2010 at 12:15 pm

I’ve been using Chrometa for about a year to track my time and must say I agree with your assessment. It is easy to use and the interface is simple.  Highly recommend it for any attorney.

Dan Gebhardt says:
May 18th, 2010 at 12:26 pm

Hi Niki,

I’ve been following you on Twitter for a while because I enjoy your take on technology for the legal field. While I’m not a lawyer myself, I am the co-founder of Syncd.com, a time and expense tracking service that is used by many in the legal field.

We developed Syncd to work for many professions by allowing accounts to be customized with appropriate classifications and terminology. For instance, lawyers often configure Syncd accounts to track time and expenses for clients, matters and tasks. Others keep it simple and just use clients.

Syncd also has a lot of flexibility in how time can be entered: with a timer, in bulk by day or week, or using a time listing view that allows you to see and fill the gaps in your day. Syncd’s reports are very flexible, as are user assignments and permissions, which work well for groups. Every account is protected with SSL security and allows for full account backups to be downloaded whenever you like.

While our service does not yet include invoicing, which is in development, Syncd can create detailed billing reports that can be exported. In addition to invoicing, we’re also developing more client, project and document management features, all of which I hope will make our service even more useful to attorneys. Syncd has a 30 day free trial, and costs just $5 per user per month, so please check it out if you’re interested.

Best regards,
Dan Gebhardt
Co-founder, Syncd.com
Twitter: @dgeb, @syncd

Working Program says:
May 27th, 2010 at 3:30 am

Hi Nicole,

Wanted to also mention Qlockwork, an automatic time-tracker that plugs into Outlook (and full disclosure, we wrote it!).  Like syncd we don’t yet have full invoicing, but we do have time reporting.  PC-based activities are all recorded automatically (no need to remember any timers) and can be assigned to the right client or project, either manually or according to simple rules you set up. 

There’s a free trial available from http://www.qlockwork.com and t,he one-time licensing fee is $49.95. 

Regards,
Liz & the Working Program team

Karen says:
June 17th, 2010 at 10:40 pm

Hi Nicole,

There is a neat little desktop tool called Fanurio http://www.fanuriotimetracking.com . I love it! You can try it for free too. You can just click to start, pause it, etc and you can do nifty reports. I use it to track the time I spend on client projects.

Even though I only bill hourly for consulting projects, it helps me to see how much time I’m spending to make sure my rates are in line. With Fanurio you can customize invoice templates using your own layouts and export them to HTML or PDF.

Zaki Usman says:
July 3rd, 2010 at 10:18 am

Hey thats a good article about timetracking. I work with a company that offers a time-tracking solution and we found out that revenue leakage (i.e. not tracking all your billable hours). To show case this problem, I developed a Flash game. Have a look… http://www.severa.com/crm-fun

Enjoy this and once again, good article!

Feedly - An Intuitive way to Organize Online Subsc says:
August 10th, 2010 at 10:15 am

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